We are the filmmakers' film festival. Our objective is to present a thought-provoking, high-caliber, and entertaining documentary film to the vibrant cultural community of greater Newburyport, MA. Artwork Submission Newburyport Documentary Film Festival NBPT DOCU FEST FESTIVAL Submit a Film YES Film Submissions Festival Archive Festival Awards Home PROGRAMS Events Watch Club Archive SUPPORT Donate Become a Sponsor Sponsors Volunteer ABOUT About Us Card To Culture Plan Your Visit JOIN OUR MAILING LIST Poster Competition and Submission Play 2025 Poster Competition Brief and Submission The Newburyport Documentary Film Festival (NDFF) celebrates the power of documentary filmmaking to enlighten, educate, and inspire. We showcase compelling stories that explore diverse perspectives, spark dialogue, and promote a deeper understanding of the world around us. This year, we are focusing on the unifying power of storytelling – how documentaries connect us to one another, our communities, and the global human experience. We are the Filmmakers Film Festival @ www.nbptdocufest.org Competition Goal and Eligibility Students enrolled in a college art or design program and professionals working in the design industries are welcome to submit. We are seeking a visually striking and engaging poster design that will serve as the primary promotional material for the 2025 Newburyport Documentary Film Festival. The winning design will capture the essence of our festival attracting a wide audience and generating excitement for the festival. Design Requirements: Theme Interpretation: The design should visually represent the theme "Stories That Connect," and define the official branding and theme of the annual festival. Consider concepts like: Human connection and empathy Bridging cultural divides The power of storytelling to unite Global perspectives and shared experiences Filmmakers Festival Combine icons from both documentary films and Newburyport culture into an artistically collaged image unique to this festival Visual Style: Open to various artistic styles (illustration, photography, graphic design, mixed media, etc.). Must be visually appealing and attention-grabbing. Must be easily reproducible in various sizes and formats. must be legible on an 8 1/2” x 11” size. Technical Specifications: Poster sizes: 24" x 36", 14" x 22" and 8.5” x 11” (all vertical format) Resolution: 300 dpi File format: .EPS, .PSD, .AI, .TIF, .TIFF Color format: CMYK All print files require crop marks, including a bleed margin, which is at least 0.125 inches beyond the dimensions of the poster design. Artists should design with the understanding that the festival's graphic designer will add the festival's branding elements such as the logo, name, dates and sponsors. Avoid overloading the poster with too many design elements. Artists should consider how the design will translate to both sizes. Branding elements; logo & color pallets below. Do not add them to your design. (download logo ). Color Palette: Red #E4002B - PMS 185, Black, & White. Submission Guidelines: Submit your design https://www.nbptdocufest.org/artworksubmission Submissions must be received by June 15, 2025 All submissions must be original works. Judging Criteria: Creativity and originality Visual impact and aesthetic appeal Effective communication of the festival theme Legibility and overall design quality Prize: Recognition The Winning design will be featured on selected festival promotional materials (posters, website, social media, program guide). Acknowledgement: The festival will acknowledge the artist's name on all print and online displays of the selected artwork. The festival is offering an artist the opportunity to have their work become the face of the festival, gaining significant exposure and supporting a non-profit organization, in exchange for relinquishing all rights to the artwork. Free Festival pass. "Meet the Artist" on the festival’s website with photo, bio, and your quote for the inspiration of the creative design. $250.00 prize will be awarded to the selected winner. * Rules and Terms: The winning designer grants the Newburyport Documentary Film Festival the right to use the design for all promotional purposes. The Newburyport Documentary Film Festival retains usage rights of the artwork for editorial and promotion purposes across all its public platforms. We look forward to seeing your creative interpretations Download this brief (PDF) Submission form Please fill out the submission form below. Upload your artwork using your name as the filename and photo to our Dropbox folder. Submissions are due on or before June 15, 2025 Contact: Email Upload Your Artwork * First name * Last name * Email * Phone * Bio * What was your inspiration for your entry? Clicking submit you agree to the terms and conditions set forth. Submit * Additional Rules & Terms: The submitter has read and understood the rules and regulations and to the best of their knowledge, all statements are true. The submitter is duly authorized to submit this to the Newburyport Documentary Film Festival. Upon submission, the submitter consents to allowing their screener material to be shared in its entirety with appropriate Newburyport Documentary Film Festival staff, and other appropriate members of staff; with final jury members; and with select individuals representing community partners who may be interested in supporting the film festival. The festival is hereby also granted the right to utilize image(s) and/or biographical information of the submitter for promotional purposes. The Festival retains editorial rights to modify descriptive or written portions of the submission. GET OUR NEWSLETTER Receive Our Latest News Join our mailing list for announcements, ticket sales, special events, monthly documentary recommendations and year-round programs. JOIN OUR MAILING LIST

We are the filmmakers' film festival. Our objective is to present a thought-provoking, high-caliber, and entertaining documentary film to the vibrant cultural community of greater Newburyport, MA. 2025 Festival September 26-28 Our 21st year Newburyport Documentary Film Festival NBPT DOCU FEST FESTIVAL Submit a Film YES Film Submissions Festival Archive Festival Awards Home PROGRAMS Events Watch Club Archive SUPPORT Donate Become a Sponsor Sponsors Volunteer ABOUT About Us Card To Culture Plan Your Visit JOIN OUR MAILING LIST We are the Filmmakers' Film Festival THE WATCH CLUB March 2025 THE WATCH CLUB: CELTICS CITY Real sports fans know that the Boston Celtics are the gold standard for professional franchises. In 78 seasons of NBA basketball, the Green Team has won a record 18 championships, including 10 in the 11 seasons between 1959 and ‘69. And the team’s story is not just about basketball: At a time when Boston was earning a reputation as a segregated Northern city, the team became the first in the NBA to field a starting five of all Black players, and first to hire a Black coach. As Max continues its weekly rollout of this groundbreaking documentary series, we’re excited to welcome director Lauren Stowell to talk about her monumental nine-part undertaking. Catch up on the docuseries CELTICS CITY on Max, and watch our interview with director Lauren Stowell and other great interviews. Interview What is THE WATCH CLUB? Keep the conversation going throughout the year in THE WATCH CLUB. It's like a book club, but for documentaries. Each month we'll recommend a new documentary to stream, then invite you to join us on YouTube and Facebook for a live online Q&A with the filmmaker. Archive Film submissions are now open for the 2025 festival More Info 2025 Festival September 26-28 Congratulations to the Oscar nominees in the Best Documentary Feature Film category! Watch our interviews with the filmmakers of SUGARCANE and PORCELAIN WAR What is THE WATCH CLUB? Keep the conversation going throughout the year in THE WATCH CLUB. It's like a book club, but for documentaries. Each month we'll recommend a new documentary to stream, then invite you to join us on YouTube and Facebook for a live online Q&A with the filmmaker. THE WATCH CLUB Archive Our Social Media Under missile strikes and roaring fighter jets, Ukrainian artists Slava, Anya, and Andrey choose to stay behind and fight, contending with the soldiers they have become. Defiantly finding beauty amid destruction, they show that although it’s easy to make people afraid, it’s hard to destroy their passion for living. https://www.porcelainwar.com @porcelainwarfilm PORCELAIN WAR - Filmmaker Interview Our 2024 Festival Winners Best Feature: HOLLYWOODGATE Best New England Feature: FAR OUT: LIFE ON AND AFTER THE COMMUNE Best New England Short: THE KATZ TAPES David Kleiler Cinephile Award: DANCING ON THE EDGE OF A VOLCANO Best Short: FROM GOD TO MAN Best First-Time Filmmaker: DRIVER Audience Award: PINK BELT Young Emerging Filmmakers: THE PAHLEVAN ON 5TH AVE Winner of the 2024 YES Award Young Emerging-Filmmakers Showcase celebrates new and emerging filmmakers. Our Sponsors The Newburyport Documentary Film Festival is supported in part by grants from the local cultural councils of the surrounding towns as well as our local sponsors. If you would like to become a sponsor, please visit our Sponsors page Social Media GET OUR NEWSLETTER Receive Our Latest News Join our mailing list for announcements, ticket sales, special events, monthly documentary recommendations and year-round programs. JOIN OUR MAILING LIST

Discover the vibrant history of NBPT DOCU FEST with our Festival Archive. Explore films from 2006 to present. Sign up for our newsletter today! Festival Film Archive NBPT DOCU FEST 2006 thru this year FESTIVAL Submit a Film YES Film Submissions Festival Archive Festival Awards Home PROGRAMS Events Watch Club Archive SUPPORT Donate Become a Sponsor Sponsors Volunteer ABOUT About Us Card To Culture Plan Your Visit Reset Search Use the menu to sort by date and display below. Multiple selections allowed Gluten-Free Vegan Vegetarian Sugar-Free Plant-Based Nut-Free VIEW MORE GET OUR NEWSLETTER Receive Our Latest News Join our mailing list for announcements, ticket sales, special events, monthly documentary recommendations and year-round programs. JOIN OUR MAILING LIST GET OUR NEWSLETTER Receive Our Latest News Join our mailing list for announcements, ticket sales, special events, monthly documentary recommendations and year-round programs. JOIN OUR MAILING LIST

Our Sponsors supporting the Newburyport Documentary FIlm Festival NBPT DOCU FEST Our Sponsors FESTIVAL Submit a Film YES Film Submissions Festival Archive Festival Awards Home PROGRAMS Events Watch Club Archive SUPPORT Donate Become a Sponsor Sponsors Volunteer ABOUT About Us Card To Culture Plan Your Visit Thank You to Our 2024 Sponsors! Producer $1500 Director $1000 Crew $500 Past Sponsors Illume Books Brine Oyster Bar Loretta Sea Level Oyster Bar NU Kitchen DeGeorge Home Improvements Stone Ridge Properties Essex Street Inn Touchstone Closing Sustain Boutique Institution for Savings Amesbury Cultural Council Newburyport Cultural Council Massachusetts Cultural Council Become part of the local documentary community The Newburyport Documentary Film Festival (NDFF) is a non-profit independent organization that relies on contributions and in-kind support from a range of sponsors. By advertising with or sponsoring NDFF, you’ll align your company’s brand with an established New England cultural event that reaches a range of stakeholders. NDFF is now more visible than ever, established as one of the preeminent social and cultural events North of Boston, as well as launching very popular year round programming. Reaching thousands of people throughout the year, NDFF is one of the region’s premiere film festivals and is an integral resource to local industry professionals who attend. Open your brand up to local and regional media coverage by advertising with or sponsoring the Newburyport Documentary Film Festival. We have many opportunities to promote your organization including: Your advertisement in our festival program Listing your organization and website link on our website Exposure by sponsoring a film or a film-maker Sponsor one of our hospitality events to promote to the local community To learn more about available sponsorship opportunities contact us. Download the pdf Become a Sponsor GET OUR NEWSLETTER Receive Our Latest News Join our mailing list for announcements, ticket sales, special events, monthly documentary recommendations and year-round programs. JOIN OUR MAILING LIST

Newburyport Documentary Film Festival NBPT DOCU FEST TESTING PAGE FESTIVAL Submit a Film YES Film Submissions Festival Archive Festival Awards Home PROGRAMS Events Watch Club Archive SUPPORT Donate Become a Sponsor Sponsors Volunteer ABOUT About Us Card To Culture Plan Your Visit Testing page Visit The Screening Room FIREHOUSE TICKETING Eventive embed with iFRAME code. BELOW Eventive URL embed below Using iframe code with the URL: https://2023nbptdocufest.eventive.org/films or button instead Takes you direct to Eventive site EVENTIVE EMBED USING Eventive Everywhere and simple embeds serve different purposes: Eventive Everywhere: • Provides deeper integration across your website. • Offers features like Order Tickets buttons, embedded Virtual player, and login widgets. • Requires adding a script to your site's tag. • Allows for more interactive elements on multiple pages. Simple Embed: • Embeds a specific Eventive page (e.g., schedule, film guide) on a single page of your site. • Uses an iframe to display Eventive content. • Simpler to implement for a single page. Choose Eventive Everywhere for a seamless, integrated experience across your site. Use simple embeds for displaying specific Eventive pages on individual pages of your website. GET OUR NEWSLETTER Receive Our Latest News Join our mailing list for announcements, ticket sales, special events, monthly documentary recommendations and year-round programs. JOIN OUR MAILING LIST

Become a Sponsor and raise your brand awareness in Newburyport's geography area. NBPT DOCU FEST Become A Sponsor FESTIVAL Submit a Film YES Film Submissions Festival Archive Festival Awards Home PROGRAMS Events Watch Club Archive SUPPORT Donate Become a Sponsor Sponsors Volunteer ABOUT About Us Card To Culture Plan Your Visit Become part of the local documentary community This year's festival is a celebration of creativity, storytelling, and the power of film to enlighten, inspire and entertain. Many festival filmmakers come to Newburyport to engage directly with festival audiences, spark conversation, and share insights into the filmmaking process. This highly anticipated cultural event offers local establishments a unique opportunity to showcase their businesses to a receptive audience, with an estimated 2,000 festival attendees . As a festival sponsor, your business will generate a strong presence while supporting this valued local event. In return for your support, we offer a range of benefits tailored to meet your specific marketing objectives, including brand visibility, VIP access to festival events, and opportunities for community engagement. Festival attendees are sure to enjoy shopping and dining in town, and all that our Newburyport has to offer. NDFF SPONSORSHIP LEVELS Producer $1500 Director $1000 Crew $500 Film Sponsor $300 Any amount; all contributions make a difference! Friend of the Fest Download the PDF PRODUCER $1500 • Your logo included: • Venue signage • Website • Sponsor video for all screenings including the Preview Event • Program guide • Company description listed on website "About Our Sponsors" section • Photo with Popcorn Patty for social media • Free access to private receptions including the Preview Event (Sept 4) • Full page ad placement in the program guide • Four (4) VIP Festival Passes (includes all screenings, receptions & events) • Logo on exterior banners at multiple high-traffic locations • Promotional postings on our social media platforms • Verbal recognition before all screenings • Logo on all printed promotional materials (i.e. posters, flyers, etc.) • Acknowledgement in all press releases • Live on-stage intro before evening screening of your choice DIRECTOR $1000 • Your logo included: • Venue signage • Website • Sponsor video for all screenings, including the Preview Event • Program guide • Company description listed on the website "About Our Sponsors" section • Photo with Popcorn Patty for social media • Free access to private receptions including the Preview Event (Sept 4) • Half page ad placement in the program guide • Two (2) VIP Festival Passes (includes all screenings, receptions & events) • Logo on exterior venue banners at multiple high-traffic locations • Promotional postings on our social media platforms CREW $500 • Your logo included: • Venue signage • Website • Sponsor video for all screenings including the Preview Event • Program guide • Company description listed on the website "About Our Sponsors" section • Photo with Popcorn Patty for social media • Free access to private receptions including the Preview Event (Sept 4) • Quarter page ad placement in the program guide • One (1) VIP Festival Pass (includes all screenings, receptions & events) FILM SPONSOR $300 • Your logo included: on the Thank You "About Our Sponsors" page • Photo with Popcorn Patty for social media • Free access to private receptions including the Preview Event (Sept 4) • Featured on screen before one (1) screening of your choosing* • Two (2) individual film tickets FRIEND OF THE FEST – any amount; all contributions make a difference! YOUR NAME listed on the Donor, "FRIEND OF THE FEST" website section for the duration of the festival. To become a FRIEND OF THE FEST, make a donation in any amount. DONATE Become a Sponsor First name* Last name* Email* Business name Phone Message* Submit To avoid processing surcharges, please mail a check to Newburyport Film Festival, Inc. PO Box 526 Newburyport, MA 01950 Your continuing support in the festival helps us bring thought-provoking, and entertaining documentary films to the surrounding cultural communities. No amount is too small in keeping our programs and festival events alive. GET OUR NEWSLETTER Receive Our Latest News Join our mailing list for announcements, ticket sales, special events, monthly documentary recommendations and year-round programs. JOIN OUR MAILING LIST

We participate in the Card to Culture program, a collaboration between the Mass Cultural Council and the Department of Transitional Assistance, the Women, Infants & Children (WIC) Nutrition Program, and the Massachusetts Health Connector, by broadening accessibility to cultural programming. EBT, WIC, and ConnectorCare cardholders receive a 50% discount on all in-person film screenings presented by the Newburyport Documentary Film Festival. FESTIVAL Submit a Film YES Film Submissions Festival Archive Festival Awards Home PROGRAMS Events Watch Club Archive SUPPORT Donate Become a Sponsor Sponsors Volunteer ABOUT About Us Card To Culture Plan Your Visit 2024 Festival September Our 20th year! NBPT DOCU FEST Card To Culture We are proud to participate in Mass Cultural Council's Card to Culture program in collaboration with the Department of Transitional Assistance, the Department of Public Health's WIC Nutrition Program, the Massachusetts Health Connector, and hundreds of organizations by making cultural programming accessible to those for whom cost is a participation barrier. EBT, WIC, and ConnectorCare cardholders receive a 50% discount on 2 tickets for one film screening presented by the Newburyport Documentary Film Festival. Email us to receive the special promo code to order tickets online when tickets go on sale. Email us for the Promo Code GET OUR NEWSLETTER Receive Our Latest News Join our mailing list for announcements, ticket sales, special events, monthly documentary recommendations and year-round programs. JOIN OUR MAILING LIST

Discover the vibrant history of NBPT DOCU FEST with our Festival Archive. Explore films from 2006 to present. Sign up for our newsletter today! Festival Film Awards NBPT DOCU FEST 2006 thru this year FESTIVAL Submit a Film YES Film Submissions Festival Archive Festival Awards Home PROGRAMS Events Watch Club Archive SUPPORT Donate Become a Sponsor Sponsors Volunteer ABOUT About Us Card To Culture Plan Your Visit Reset Search Use the menu to sort by date and display below. Multiple selections allowed Filter items with Year Gluten-Free Vegan Vegetarian Sugar-Free Plant-Based Nut-Free VIEW MORE GET OUR NEWSLETTER Receive Our Latest News Join our mailing list for announcements, ticket sales, special events, monthly documentary recommendations and year-round programs. JOIN OUR MAILING LIST GET OUR NEWSLETTER Receive Our Latest News Join our mailing list for announcements, ticket sales, special events, monthly documentary recommendations and year-round programs. JOIN OUR MAILING LIST

FESTIVAL Submit a Film YES Film Submissions Festival Archive Festival Awards Home PROGRAMS Events Watch Club Archive SUPPORT Donate Become a Sponsor Sponsors Volunteer ABOUT About Us Card To Culture Plan Your Visit In addition to NDFF we offer year-round programs and events NBPT DOCU FEST Privacy & Cookie Policies Thank you for choosing to be part of our community at Newburyport Film Festival, Inc( “Inc”, "we," "us," or "our"). We are committed to protecting your personal information and your right to privacy. If you have any questions or concerns about this privacy notice or our practices with regard to your personal information, please contact us at info@nbptdocufest.org This privacy notice describes how we might use your information if you: Visit our website at https://www.nbptdocufest.org Engage with us in other related ways ― including any sales, marketing, or Events. In this privacy notice, if we refer to: "Website," we are referring to any website of ours that references or links to this policy "Services," we are referring to our Website, and other related services, including any sales, marketing, or events. The purpose of this privacy notice is to explain to you in the clearest way possible what information we collect, how we use it, and what rights you have in relation to it, If there are any terms in this privacy notice that you do not agree with, please discontinue use of our services immediately. Please read this privacy notice carefully, as it will help you understand what we do with the information that we collect. 1. WHAT INFORMATION DO WE COLLECT? Personal information you disclose to us In Short: We collect personal information that you provide to us. We collect personal information that you voluntarily provide to us when you expressan interest in obtaining information about us or our products and services, when you participate in activities on the Website or otherwise when you contact us. The personal information that we collect depends on the context of your interactions with us and the Website, the choices you make and the products and features you use. The personal information we collect may include the following: Payment Data. We may collect data necessary to process your payment if you make purchases, such as your payment instrument number (such as a credit card number), and the security code associated with your payment instrument . Payment data and additional data is stored by services we use depending on the service(s) you have selected. You may find their privacy notice link(s) below: Facebook Google Twitter YouTube Instagram PayPal Bonfire Eventive Eventbrite Mail Chimp Microsoft Clarity Stripe Streamyard TikTok https://eventive.org/privacy https://www.paypal.com/us/webapps/mpp/ua/privacy-full https://www.bonfire.com/privacy-policy/ https://www.intuit.com/privacy/statement/updates/ https://policies.google.com/privacy?hl=en-US https://hopin.com/legal/privacy https://stripe.com/privacy https://www.facebook.com/policy.php https://twitter.com/en/privacy https://help.instagram.com/519522125107875/?helpref=uf_share All personal information that you provide to us must be true, complete and accurate, and you must notify us of any changes to such personal information. Information automatically collected In Short: Some information — such as your Internet Protocol (IP) address and/or browser and device characteristics — is collected automatically when you visit our Website. We automatically collect certain information when you visit, use or navigate the Website. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Website and other technical information. This information is primarily needed to maintain the security and operation of our Website, and for our internal analytics and reporting purposes. Like many businesses, we also collect information through cookies and similar technologies. The information we collect includes: Log and Usage Data . Log and usage data is service-related, diagnostic, usage and performance information our servers automatically collect when you access or use our website and which we record in log files. Depending on how you interact with us, this log data may include your IP address, device information, browser type, and settings and information about your activity in the Website (such as the date/time stamps associated with your usage, pages and files viewed, searches and other actions you take such as which features you use), device event information (such as system activity, error reports (sometimes called 'crash dumps') and hardware settings). Device Data. We collect device data such as information about your computer, phone, tablet or other device you use to access the Website. Depending on the device used, this device data may include information such as your IP address (or proxy server), device and application identification numbers, location, browser type, hardware model Internet service provider and/or mobile carrier, operating system and system configuration information. Location Data. We collect location data such as information about your device's location, which can be either precise or imprecise. How much information we collect depends on the type and settings of the device you use to access the Website. For example, we may use GPS and other technologies to collect geolocation data that tells us your current location (based on your IP address). You can opt out of allowing us to collect this information either by refusing access to the information or by disabling your Location setting on your device. Note however, if you choose to opt out, you may not be able to use certain aspects of the Services. 2. HOW DO WE USE YOUR INFORMATION? In Short: We process your information for purposes based on legitimate business interests, the fulfillment of our contract with you, compliance with our legal obligations, and/or your consent. We use personal information collected via our website for a variety of business purposes described below. We process your personal information for these purposes in reliance on our legitimate business interests, in order to enter into or perform a contract with you, with your consent, and/or for compliance with our legal obligations. We indicate the specific processing grounds we rely on next to each purpose listed below. We use the information we collect or receive: To send you marketing and promotional communications. We and/or our third-party marketing partners may use the personal information you send to us for our marketing purposes, if this is in accordance with your marketing preferences. For example, when expressing an interest in obtaining information about us or our Website, subscribing to marketing or otherwise contacting us, we will collect personal information from you. You can opt-out of our marketing emails at any time (see the "WHAT ARE YOUR PRIVACY RIGHTS?" below). Deliver targeted advertising to you. We may use your information to develop and display personalized content and advertising (and work with third parties who do so) tailored to your interests and/or location and to measure its Effectiveness. For other business purposes. We may use your information for other business purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improving our Website, products, marketing, and your experience. We may use and store this information in aggregated and anonymized form so that it is not associated with individual end users and does not include personal Information. 3. WILL YOUR INFORMATION BE SHARED WITH ANYONE? In Short: We only share information with your consent, to comply with laws, toprovide you with services, to protect your rights, or to fulfill business obligations. We may process or share your data that we hold based on the following legal basis: Consent: We may process your data if you have given us specific consent to use your personal information for a specific purpose. Legitimate Interests: We may process your data when it is reasonably necessary to achieve our legitimate business interests. Performance of a Contract: Where we have entered into a contract with you, we may process your personal information to fulfill the terms of our contract. Legal Obligations: We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process, such as in response to a court order or a subpoena (including in response to public authorities to meet national security or law enforcement requirements). Vital Interests: We may disclose your information where we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, situations involving potential threats to the safety of any person and illegal activities, or as evidence in litigation in which we are involved. More specifically, we may need to process your data or share your personal information in the following situations: Business Transfers. We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company. 4. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES? In Short: We may use cookies and other tracking technologies to collect and store your information. We may use cookies and similar tracking technologies (like web beacons and pixels)to access or store information. Specific information about how we use such technologies and how you can refuse certain cookies is set out in our Cookie Notice. 5. HOW LONG DO WE KEEP YOUR INFORMATION? We keep your information for as long as necessary to fulfill the purposes outlined in this privacy notice unless otherwise required by law. We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy notice unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements). When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize such information, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible. 6. HOW DO WE KEEP YOUR INFORMATION SAFE? In Short: We aim to protect your personal information through a system of organizational and technical security measures. We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information we process. However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security, and improperly collect, access, steal, or modify your information. Although we will do our best to protect your personal information, transmission of personal information to and from our website is at your own risk. You should only access the website within a secure environment. 7. DO WE COLLECT INFORMATION FROM MINORS? In Short: We do not knowingly collect data from or market to children under 18 years of age. We do not knowingly solicit data from or market to children under 18 years of age. By using the Website, you represent that you are at least 18 or that you are the parent or guardian of such a minor and consent to such minor dependent’s use of the Website. If we learn that personal information from users less than 18 years of age has been collected, we will deactivate the account and take reasonable measures to promptly delete such data from our records. If you become aware of any data we may have collected from children under age 18, please contact us at info@nbptdocufest.org . 8. WHAT ARE YOUR PRIVACY RIGHTS? In Short: In some regions, such as the European Economic Area (EEA) and United Kingdom (UK), you have rights that allow you greater access to and control over your personal information. You may review, change, or terminate your account at any time. In some regions (like the EEA and UK), you have certain rights under applicable data protection laws. These may include the right (i) to request access and obtain a copyof your personal information, (ii) to request rectification or erasure; (iii) to restrict the processing of your personal information; and (iv) if applicable, to data portability. In certain circumstances, you may also have the right to object to the processing of your personal information. To make such a request, please use the contact details provided below. We will consider and act upon any request in accordance with applicable data protection laws. If we are relying on your consent to process your personal information, you have the right to withdraw your consent at any time. Please note however that this will not affect the lawfulness of the processing before its withdrawal, nor will it affect the processing of your personal information conducted in reliance on lawful processing grounds other than consent. If you are a resident in the EEA or UK and you believe we are unlawfully processing your personal information, you also have the right to complain to your local data protection supervisory authority. You can find their contact details here: https://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm . If you are a resident in Switzerland, the contact details for the data protectionauthorities are available here: https://www.edoeb.admin.ch/edoeb/en/home.html Cookies and similar technologies: Most Web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove cookies and to reject cookies. If you choose to remove cookies or reject cookies, thiscould affect certain features or services of our Website. To opt out of interest-based advertising by advertisers on our Website visit http://www.aboutads.info/choices 9. CONTROLS FOR DO-NOT-TRACK FEATURES: Most web browsers and some mobile operating systems and mobile applications include a Do-Not-Track ("DNT") feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. At this stage no uniform technology standard for recognizing and implementing DNT signals has been finalized. As such, we do not currently respond to DNT browser signals or any other mechanism that automatically communicates your choice not to be tracked online. If a standard for online tracking is adopted that we must follow in the future, we will inform you about that practice in a revised version of this privacy notice. 10. DO CALIFORNIA RESIDENTS HAVE SPECIFICPRIVACY RIGHTS? In Short: Yes, if you are a resident of California, you are granted specific rights regarding access to your personal information. California Civil Code Section 1798.83, also known as the "Shine The Light" law, permits our users who are California residents to request and obtain from us, once a year and free of charge, information about categories of personal information (if any)we disclosed to third parties for direct marketing purposes and the names and addresses of all third parties with which we shared personal information in the immediately preceding calendar year. If you are a California resident and would like to make such a request, please submit your request in writing to us using the contact information provided below. If you are under 18 years of age, reside in California, and have a registered account with the Website, you have the right to request removal of unwanted data that you publicly post on the Website. To request removal of such data, please contact us using the contact information provided below, and include the email address associated with your account and a statement that you reside in California. We will make sure the data is not publicly displayed on the Website, but please be aware that the data may not be completely or comprehensively removed from all our systems(e.g. backups, etc.). CCPA Privacy Notice: The California Code of Regulations defines a "resident" as: Every individual who is in the State of California for other than a temporary or transitory purpose and every individual who is domiciled in the State of California who is outside the State of California for a temporary or transitory purpose All other individuals are defined as "non-residents" If this definition of "resident" applies to you, we must adhere to certain rights and obligations regarding your personal information. What categories of personal information do we collect? We have collected the following categories of personal information in the past twelve(12) months: Category Examples Collected: A. Identifiers Contact details, such as real name, alias, postal address, telephone or mobile contact number, unique personal identifier, online identifier, Internet Protocol address ,email address and account name. YES B. Personal information Categories listed in the California Customer Records statute Name, contact information, education, employment, employment history and financial information. NO C. Protected classification Characteristics under California or federal law Gender and date of birth NO D. Commercial information Transaction information, purchase history, financial details and payment information. YES E. Biometric information Fingerprints and voiceprints NO F. Internet or other similar network activity Browsing history, search history, online behavior, interest data, and interactions with our and other websites, applications, systems and advertisements YES G. Geolocation data Device location YES H. Audio, electronic, visual, thermal, olfactory, or similar information Images and audio, video or call recordings created in connection with our business activities YES I. Professional or employment-related information Business contact details in order to provide you our services at a business level, job title as well as work history and professional qualifications if you apply for a job with us. YES J. Education Information Student records and directory information YES Only School information for YES Submission located here . K. Inferences drawn from other personal information Inferences drawn from any of the collected personal information listed above to create a profile or summary about, for example, an individual’s preferences and Characteristics NO We may also collect other personal information outside of these categories instances where you interact with us in-person, online, or by phone or mail in the context of: Receiving help through our customer support channels; Participation in customer surveys or contests; and Facilitation in the delivery of our Services and to respond to your inquiries. How do we use and share your personal information? More information about our data collection and sharing practices can be found in this privacy notice. You may contact us by email at info@nbptdocufest.org , or by referring to the contact details at the bottom of this document. If you are using an authorized agent to exercise your right to opt-out we may deny a request if the authorized agent does not submit proof that they have been validly authorized to act on your behalf. Will your information be shared with anyone else? We may disclose your personal information with our service providers pursuant to a written contract between us and each service provider. Each service provider is a for-profit entity that processes the information on our behalf. We may use your personal information for our own business purposes, such as for undertaking internal research for technological development and demonstration. This is not considered to be "selling" of your personal data. Newburyport Film Festival, Inc has not disclosed or sold any personal information to third parties for a business or commercial purpose in the preceding 12 months. Newburyport Film Festival, Inc will not sell personal information in the future belonging to website visitors, users and other consumers. Your rights with respect to your personal data Right to request deletion of the data - Request to delete You can ask for the deletion of your personal information. If you ask us to delete your personal information, we will respect your request and delete your personal information, subject to certain exceptions provided by law, such as (but not limited to)the exercise by another consumer of his or her right to free speech, our compliance requirements resulting from a legal obligation or any processing that may be required to protect against illegal activities. Right to be informed - Request to know Depending on the circumstances, you have a right to know : whether we collect and use your personal information; the categories of personal information that we collect; the purposes for which the collected personal information is used; whether we sell your personal information to third parties; the categories of personal information that we sold or disclosed for a business Purpose; the categories of third parties to whom the personal information was sold or disclosed for a business purpose; and the business or commercial purpose for collecting or selling personal Information. In accordance with applicable law, we are not obligated to provide or delete consumer information that is de-identified in response to a consumer request or to re-identify individual data to verify a consumer request. Right to Non-Discrimination for the Exercise of a Consumer’s Privacy Rights We will not discriminate against you if you exercise your privacy rights. Verification process Upon receiving your request, we will need to verify your identity to determine you are the same person about whom we have the information in our system. These verification efforts require us to ask you to provide information so that we can match it with information you have previously provided us. For instance, depending on the type of request you submit, we may ask you to provide certain information so that we can match the information you provide with the information we already have on file, or we may contact you through a communication method (e.g. phone or email) that you have previously provided to us. We may also use other verification methods as the circumstances dictate. We will only use personal information provided in your request to verify your identity or authority to make the request. To the extent possible, we will avoid requesting additional information from you for the purposes of verification. If, however, we cannot verify your identity from the information already maintained by us, we may request that you provide additional information for the purposes of verifying your identity, and for security or fraud-prevention purposes. We will delete such additionally provided information as soon as we finish verifying you. Other privacy rights you may object to the processing of your personal data. You may request correction of your personal data if it is incorrect or no longer relevant, or ask to restrict the processing of the data . You can designate an authorized agent to make a request under the CCPA on your behalf. We may deny a request from an authorized agent that does not submit proof that they have been validly authorized to act on your behalf in accordance with the CCPA. You may request to opt-out from future selling of your personal information to third parties. Upon receiving a request to opt-out, we will act upon the request as soon as feasibly possible, but no later than 15 days from the date of the request submission. To exercise these rights, you can contact us by email at info@nbptdocufest.org , or by referring to the contact details at the bottom of this document. If you have a complaint about how we handle your data, we would like to hear from you. 11. DO WE MAKE UPDATES TO THIS NOTICE? In Short: Yes, we will update this notice as necessary to stay compliant with relevant laws. We may update this privacy notice from time to time. The updated version will being indicated by an updated "Revised" date and the updated version will be effective as soon as it is accessible. If we make material changes to this privacy notice, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this privacy notice frequently to be informed of how we are protecting your information .12. HOW CAN YOU CONTACT US ABOUT THIS NOTICE? If you have questions or comments about this notice, you may email us at info@nbptdocufest.org or by post to: Newburyport Film Festival, Inc PO Box 526 Newburyport, MA 01950 United States. 13. HOW CAN YOU REVIEW, UPDATE, OR DELETE THEDATA WE COLLECT FROM YOU? Based on the applicable laws of your country, you may have the right to request access to the personal information we collect from you, change that information, or delete it in some circumstances. To request to review, update, or delete your personal information, please submit a request by email to info@nbptdocufest.org . This privacy policy was created using Termly's Privacy Policy Generator. Cookie Policy Newburyport Documentary Film Festival aims to make your online experience and interaction as informative, and relevant as possible. We use cookies or similar techniques to achieve this. We feel that it is important that you know what cookies our website uses and for what purposes. This will help to protect your privacy, while ensuring our website's user-friendliness as much as possible. What are cookies? Cookies are small text files that are stored onto your terminal equipment (computer or mobile device) when you visit certain websites. At Newburyport Documentary Film Festival we may use similar techniques, such as pixels, web beacons, device fingerprints, etc. For the sake of consistency, all these techniques combined will be hereafter referred to as “cookies”. Why are cookies used? Cookies may be used for many different purposes. In the first place, cookies can be required to make the website function properly. For example, without cookies it would be difficult to make a website remember that you have logged in, or which products you have put in your shopping cart. These are called required cookies. Cookies can also be used to analyze how a website is used, to count the number of visitors, to learn how the website may be improved. We do not link the website usage statistics and other reports to individual people. These cookies are called analytics cookies. Thirdly, social media cookies are used to enable integration of social media into the website, so that you can immediately like or share a page or product on your favourite social media service. A fourth important use of cookies is to enable online advertising, which may be personalized to show ads that are more relevant and interesting to you, both within and beyond Newburyport Documentary Film Festival websites. This is done by (targeted) advertising cookies. How can I make choices about cookies and my privacy on Newburyport Documentary Film Festival websites? Newburyport Documentary Film Festival websites offer you the possibility to set your preferences regarding cookies. By clicking ‘Cookies’ you can choose which types of cookies you would like our website to use. You can change your preferences at any time. Under Cookie Settings you can also find a list of all cookies within each category (required, analytics, social media, targeted advertising). Please note that using the Cookie Settings on our website may not result in the deletion of any cookies that have already been set. You can do that via the settings of your web browser as described below, after you have changed your Cookie Settings on our website. If you are visiting a Newburyport Documentary Film Festival website targeted at visitors outside of the EU, you may use the settings of your web browser to make choices about cookies and privacy. How to manage or disable cookies in your browser. Please be aware that Newburyport Documentary Film Festival currently does not make use of a technical solution that would enable us to respond to your browser's 'Do Not Track' signals. Besides using the Cookie Settings section on our website, you may manage your cookie settings in your browser settings at any time. Please be aware that your browser settings may not offer you the same ease of use as the Cookie Settings on our website. If you simply disable all cookies or all of our cookies in your browser settings, you may find that certain sections or features of our website(s) will not work, because your browser may prevent us from setting functionally required cookies. Therefore, it is recommended to use the Cookie Settings on our website instead of disabling all cookies via your web browser. You may find further information on how to disable cookies or manage your cookie settings for the browser that you use from the following list: Google Chrome Firefox Internet Explorer Safari Brave Further information about the type of cookies used on Newburyport Documentary Film Festival websites Cookies that ensure that the website functions properly (required cookies) Our website may use cookies for: keeping track of the number of visitors to our web pages keeping track of the length of time that each visitor spends on our web pages determining the order in which a visitor visits the various pages on our website assessing which parts of our site need to be improved optimizing the website requesting your feedback on specific parts of our website. These cookies may make it possible for: Logged-in users of selected social media to share and like certain content from our website directly These social media parties may also collect your personal data for their own purposes. Newburyport Documentary Film Festival has no influence over how these social media parties make use of your personal data. For more information regarding the cookies set by the social media parties and the data that they may collect, please refer to their own privacy and cookies policies. Below we have listed the privacy statements of the Social Media channels that are used the most by Newburyport Documentary Film Festival. Facebook Google Twitter YouTube Instagram PayPal Bonfire Eventive Mail Chimp Microsoft Clarity Stripe Streamyard TikTok Cookies that ensure that the website functions properly (required cookies) In order to tailor information and advertising to your interest and relevance, we try to acquire an understanding of your likely interests on the basis of your visits and surfing behavior on the Newburyport Documentary Film Festival websites and other third-party websites. Based on these interests, we develop a segmented profile and then adapt the content and the advertisements on our website for various groups of customers. Third parties that set cookies via our website may also try to find out what your interests are in this way, and this information may also be used to present you with content or advertisements that appear more likely to be of interest to you on other, non-Newburyport Documentary Film Festival websites. In this case, the information about your current website visit may be combined with information from previous visits to websites other than ours. Even if these cookies are not used, please note that you will be provided with advertisements on our site; however, these advertisements will not be tailored to your interests. These advertisements can, for instance, be modified according to the content of the website. You can compare this type of content-related Internet advertisements with advertising on television. If, say, you are watching a cookery program on TV, you will often see an advertisement about cooking products during the advert breaks while this program is on. We may use targeted advertising cookies for: the websites to record your visit and, as a result, to assess your interests a check to be run to see if you have clicked on an advertisement keeping track of how many visitors click on an advertisement information about your surfing behavior to be passed to other websites third-party services to be used to show you advertisements tailored to your needs, interests or preferences determining which advertisements, ad technologies and ad networks are most effective for us showing you advertisements about products you have previously clicked on, searched for or otherwise shown interest in (retargeting). keeping track of which advertisements you have already been shown so that you are not always shown the same ones more interesting advertisements to be displayed on the basis of your social media usage you to submit questions or reviews about our products and, on the basis thereof, be presented with advertisements more likely to be of interest to you reviews submitted by you to be repurposed as product recommendations on other pages you to be connected with online authorized retailers, to be informed about price, availability and purchase conditions of the Newburyport Documentary Film Festival product of your interest and keep track of your purchase preferences determining which advertisements you clicked on, before performing a purchase on our website keeping track of how many orders are placed by way of the advertisement, as well as their monetary value you to receive direct marketing e-mails tailored to your interests (if you have opted-in to receive such e-mails) or direct marketing e-mails about similar products as those which you have already purchased (if you have not opted out of receiving such e-mails). matching multiple devices (e.g. phone, tablet, laptop) to a visitor so that it can be tracked if an ad on one device may have triggered an action (such as a purchase) on another device (known as ‘cross-device tracking’). Closing remarks Newburyport Documentary Film Festival may amend this Cookie Notice from time to time, for example, because our website or the rules relating to cookies change. We reserve the right to amend the content of the Cookie Notice and the cookies included in the lists at any time and without notice. The new Cookie Notice will be effective upon posting. If you do not agree to the revised notice, you should alter your preferences, or consider stopping using the Newburyport Documentary Film Festival websites. By continuing to access or make use of our services after the changes become effective, you agree to be bound by the revised Cookie Notice. You can consult this web page for the latest version. If you have any further questions and/or comments, please contact info@nbptdocufest.org . GET OUR NEWSLETTER Receive Our Latest News Join our mailing list for announcements, ticket sales, special events, monthly documentary recommendations and year-round programs. 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Learn about the Newburyport Documentary FIlm Festival 2025 Festival September 26-28 Our 21st year NBPT DOCU FEST About Us FESTIVAL Submit a Film YES Film Submissions Festival Archive Festival Awards Home PROGRAMS Events Watch Club Archive SUPPORT Donate Become a Sponsor Sponsors Volunteer ABOUT About Us Card To Culture Plan Your Visit Newburyport Documentary Film Festival The Newburyport Documentary Film Festival (NDFF) is held every September, with additional year-round programs, in Newburyport, MA, a destination seaport city 40 minutes north of Boston. Since 2004 we have been bringing the highest caliber documentary films to our community. In addition to weekend screenings at historic venues, we also hold filmmaker receptions, after-parties, panel discussions, Q&As, and workshops. September’s festival features the YES Award (Young Emerging Filmmakers Showcase), works by filmmakers who are current or recent graduates of higher education institutions. Please see our past award winners of our festivals and stay up to date on our latest filmmaker interviews on YouTube. We are the filmmakers' film festival. Our objective is to present thought-provoking, high-caliber, and entertaining documentary films to the vibrant cultural community of greater Newburyport. WE BRING THE WORLD to the Clipper City by curating the best of documentary film. With each showcase, we encourage meaningful interaction with our neighbors about social issues, current and historic events, and sometimes the sheer delight of life on planet Earth. MANY OF OUR FILM SCREENINGS are enhanced by intimate discussions with relevant experts and, whenever possible, the filmmakers themselves, providing our audiences with a unique immersive experience. Our Mission Our History In 2004, the Newburyport Documentary Film Festival (NDFF) had its humble beginnings with founder Michelle Fino at the helm. Fino's vision was clear - to showcase the best in documentary films, setting the stage for what would become a significant cultural event. The festival's identity underwent several transformations in its early years. From its inception as the Northern Lights Documentary Film Festival, it evolved into the Newburyport Film Society, later becoming the Newburyport Film Festival. Finally, in 2018, the festival officially adopted the name "NBPT DOCU FEST." While "Northern Lights" was a title that resonated, the festival embraced the preference of its supporters, media, and community, officially adopting the moniker "Newburyport Documentary Film Festival" to emphasize the importance of a sense of place. Contributing to the festival's journey were two key figures: Lois Smith and David Kleiler. Lois Smith, a board director, brought her expertise as an entertainment publicist, having represented luminaries including Marilyn Monroe, Martin Scorsese, Robert Redford, Meryl Streep, Whitney Houston, Warren Beatty, and Liza Minnelli. David Kleiler, co-founder of the Boston Underground Film Festival, played a pivotal role in the nonprofit Coolidge Corner Theatre Foundation's founding, contributing significantly to the rescue of the theater. We honored Kleiler's legacy by establishing the David Kleiler Award after his passing in 2019. In 2011, Michelle Fino departed from her role, paving the way for the appointment of a new executive director, Joanne Morris Biggio, who has since led the festival. The festival's commitment to its mission was further solidified in June 2016 when it transitioned into a nonprofit organization, ensuring its sustainability and impact. The challenges posed by the COVID-19 pandemic in 2020 did not deter the NDFF. The 16th annual festival persisted in a virtual format, leveraging platforms like Eventive to continue bringing exceptional documentaries to its audience. Over its rich history, the festival has showcased a remarkable 300+ films. With two venues to present films, the NDFF has created a unique space for interaction between filmmakers and the audience. Dubbed the "Filmmakers'Festival," this aspect of the event emphasizes the importance of fostering connections and dialogue within the filmmaking community. The Newburyport Documentary Film Festival stands as a testament to the power of storytelling and the enduring spirit of those committed to the art of documentary filmmaking. BOARD OF DIRECTORS Anne Crays | Executive Director James Sullivan | Program Director George Araneo | Treasurer Laura Azevedo | Board Secretary Joanne Morris Mark Davis FILM FESTIVAL COMMITTEE George Araneo Kari Bernard Joanne Biggio Steve Cahill Peter Carzasty Chris Connor Anne Crays Mark Davis James Sullivan Kim Walls FILM SELECTION COMMITTEE Joanne Biggio Mark Davis Sherry Moore James Sullivan Kim Walls FUNDRAISING Anne Crays | Executive Director Kari Bernard | Event Planning Steve Cahill | Technical Director Michelle Fino | Founder GET OUR NEWSLETTER Receive Our Latest News Join our mailing list for announcements, ticket sales, special events, monthly documentary recommendations and year-round programs. JOIN OUR MAILING LIST

Join the mailing list to keep current on events we host year-long. 978.572.0993 | Contact Us FESTIVAL Submit a Film YES Film Submissions Festival Archive Festival Awards Home PROGRAMS Events Watch Club Archive SUPPORT Donate Become a Sponsor Sponsors Volunteer ABOUT About Us Card To Culture Plan Your Visit NBPT DOCU FEST Join the Mailing List Join the Mailing List Play GET OUR NEWSLETTER Receive Our Latest News Join our mailing list for announcements, ticket sales, special events, monthly documentary recommendations and year-round programs. JOIN OUR MAILING LIST

Learn about the Newburyport Documentary FIlm Festival NBPT DOCU FEST Code of Ethics & Bylaws FESTIVAL Submit a Film YES Film Submissions Festival Archive Festival Awards Home PROGRAMS Events Watch Club Archive SUPPORT Donate Become a Sponsor Sponsors Volunteer ABOUT About Us Card To Culture Plan Your Visit NDFF's Charity Registration Search for NDFF Filings Use NDFF's Employer Identification Number (EIN) 81-3196192 to search for NDFF's filings. Massachusetts Office of the Attorney General We, as volunteers of the Newburyport Documentary Film Festival (staff and board members) dedicate ourselves to carrying out the mission of this organization. We will do the following: 1. Recognize that the chief function of the Newburyport Documentary Film Festival (NDFF) at all times is to serve the best interests of our constituency. 2. Accept as a personal duty the responsibility to keep up to date on emerging issues and to conduct ourselves with professional competence, fairness, impartiality, efficiency, and effectiveness. 3. Respect the structure and responsibilities of the board, provide them with facts and advice as a basis for their making policy decisions, and uphold and implement policies adopted by the board. 4. Keep the community informed about issues affecting it. 5. Conduct our organizational and operational duties with positive leadership exemplified by open communication, creativity, dedication, and compassion. 6. Exercise whatever discretionary authority we have under the law to carry out the mission of the organization. 7. Serve with respect, concern, courtesy, and responsiveness in carrying out the organization’s mission. 8. Demonstrate the highest standards of personal integrity, truthfulness, honesty, and fortitude in all our activities in order to inspire confidence and trust in our activities. 9. Avoid any interest or activity that is in conflict with the conduct of our official duties. 10. Respect and protect privileged information to which we have access in the course of our official duties. 11. Strive for personal and professional excellence and encourage the professional developments of others. Code of Ethics BYLAWS OF the Newburyport Film Festival, Inc. Commonwealth of Massachusetts BACKGROUND: The name of this non-profit organization: Newburyport Film Festival, Inc. (aka Newburyport Documentary Film Festival, NBPTDocuFest or NDFF). This organization is organized in accordance with the General Law of the Commonwealth of Massachusetts, Title XXII, Chapter 180, as amended. The organization has not been formed for the purposes of making profit or obtaining personal financial gain. The assets and income of this organization shall not be distributed to or for the benefit of the trustees, directors, or any other officers. The assets and income shall only be used to promote non-profit purposes as described below. Nothing contained herein shall be deemed to prohibit the payment of a modest and reasonable compensation to employees and contractors for services provided for the benefit of the organization. This organization shall not carry on any activities not permitted to be carried out by a non-profit organization exempt from federal income tax. The organization shall not endorse any candidate or contribute to or work for or otherwise support or oppose any candidate for public office. This organization has been created exclusively for purposes subsequent to section 501(c)(3) of the Internal Revenue Code. PURPOSE: We are the ‘filmmakers' film festival. Our objective is to present thought-provoking, high- caliber and entertaining documentary film to the vibrant cultural community of greater Newburyport. We bring the world to the Clipper City by curating the best of documentary film. With each showcase, we encourage meaningful interaction with our neighbors about social issues, current and historic events, and sometimes the sheer delight of life on planet Earth. Many of our film screenings are enhanced by intimate discussions with relevant experts and, whenever possible, the filmmakers themselves, providing our audiences with a unique immersive experience. ARTICLE I. MEETINGS Annual Meetings. An annual meeting shall be held once every calendar year for the purposes of electing officers, directors and transaction of such other business as may properly come before the meeting. The annual meeting shall be held at the time and place designated by the Board of Directors and shall be open to all officers, directors and committee members. Unless it falls on a holiday or otherwise is designated by the Board of Directors via written notice, the officers/directors shall meet for their annual meeting on the first Monday in February each year. If this date falls on a holiday, the Board shall select an alternate date and send an electronic notice Revision .6 February 2, 2021, 1 of 9 at least two weeks in advance of the meeting. The quorum will be determined when full membership is established. The following orders of business shall be addressed during the annual meeting unless decided otherwise by the Board of Directors via written notice: • Election of new directors • Reviewing the annual report • Reconciling the balance sheet • Any other transaction of such other business as may be properly brought before the meeting. Regular Meetings. Regular meetings shall be held monthly in order to address ongoing operations which fall under the purview of BOD members. Regular meetings are held on the first Monday of the month and may be suspended as determined by the Executive Director a minimum of 48 hours in advance. Special Meetings. Special meetings may be requested by the Board of Directors. A special meeting of members is not required to be held at a geographic location if the meeting is held by means of teleconference or another form of electronic communications in a manner pursuant to which all members have the chance to read and/or hear the proceedings substantially concurrent with the occurrence of the proceedings, raise points on matters submitted to the members, pose questions, and make comments. Notice. The following amount of written notice of all regular meetings shall be provided under this section or as otherwise required by law: one month. The following amount of written notice of special meetings shall be provided under this section or as otherwise required by law: 48 hours. The notice shall include the date, hour, and location of the meeting and, if for a special meeting, the purpose of the meeting; no other business shall be covered. Such notice shall be deemed effective when sent by ordinary U.S. mail, properly addressed, with paid postage or by electronic mail with return receipt requested. Quorum. A quorum of the Directors shall be the following: 66.6% In the absence of a quorum, a majority of the directors may delay and reschedule the meeting to another time without further notice. If a quorum is represented at a rescheduled meeting, any business may be transacted that might have been transacted at the meeting as originally scheduled. The directors present at a meeting represented by a quorum may continue to transact business until adjournment, even if the withdrawal of some directors results in a representation of less than a quorum. Revision .6 February 2, 2021 2 of 9 ARTICLE II. BOARD OF DIRECTORS and OFFICERS All members of the Board shall be identified as “directors”. Role of Directors. The Board of Directors shall be responsible for having the authority of managing the affairs of the Nonprofit directly and/or by delegation. The Board of Directors is not compensated. Number of Directors. The organization shall be managed by a Board of Directors consisting of 5-11 directors, three of whom are also officers. The remaining members will serve as At-Large Directors (voting). There may be an Advisory Director (non- voting). Two or more offices may be held by one person. Number of Officers. The Officers of the organization shall be as follows: an Executive Director; a Secretary, and a Treasurer. Two or more offices may be held by one person. The Executive Director may not concurrently serve in another position. Officer Roles. The Officers shall have the following responsibilities in their roles: Executive Director -- The Executive Director shall develop agendas and preside over all meetings of the Board of Directors, sign all corporate documents unless they delegate that responsibility to another Officer, and direct the process of the creation and implementation of resolutions. Secretary -- The Secretary shall provide notice of any and all meetings to the Board of Directors, keep an updated list of the membership of the Board of Directors, keep and organize minutes for all regular and special meetings, and certify and arrange the official records of the organization. Treasurer -- The Treasurer shall be responsible for conducting the organization's financial affairs as directed by the Board of Directors and shall prepare and present reports regarding the organization’s finances as required, but no less often than at the annual meeting of the Board of Directors. The Treasurer will have signature authority as does the Executive Director. Election and Term of Office. There will be a call for nominations each year in November to all officers, directors, committee members, and volunteer members. At closure of the nomination process, the current BOD will deliberate and create a new slate of officers/directors to be voted on at the Annual Meeting. The new slate shall be presented for a majority vote at the annual meeting. Each officer/director shall serve a three year term with the ability to run again when the term expires, or until and unless a successor has been elected and qualified. Revision .6 February 2, 2021 3 of 9 Timeline: • November: the BOD establishes a volunteer base to participate in the process. • November: call for nominations to the volunteer base. • December 31st: Nominations are closed. The BOD (acting as a nominating committee) creates a slate of officers and presents it to the BOD, Steering Committee, and select volunteers for vote on the slate of officers at the Annual Meeting. Quorum. A quorum of the Directors shall be the following: 66.6%. Regular Meetings. After their election, the Board of Directors shall commence monthly, operational meetings for the purpose of electing its new officers, appointing new committee chairpersons, and for transacting such other business as may be deemed appropriate. The Board of Directors may cancel, by resolution, regular meetings without notice other than the notice provided by the resolution. Special Meetings. Special meetings may be requested by any member of the Board of Directors. A special meeting may be requested by providing 48 hours written notice by United States mail or electronic mail with return receipt requested, effective when sent. Minutes of the meeting shall be sent to the Board of Directors within 48 hours after the meeting. A special meeting of members is not required to be held at a geographic location if the meeting is held by means of the internet or other electronic communication in a manner pursuant to which all members have the opportunity to read and/or hear the proceedings substantially concurrent with the occurrence of the proceedings, note on matters submitted to the members, pose questions, and make comments. Procedures. The vote of a majority of the Directors present at a properly called meeting as dictated by these Bylaws at which a quorum is present shall be the act of the Board of Directors unless the vote of a greater number is required by law or by these Bylaws for a particular resolution. A Director of the organization who is present at a meeting of the Board of Directors at which action on any matter before the BOD is taken shall be presumed to have assented to the action taken unless their dissent shall be entered in the minutes of the meeting. Revision .6 February 2, 2021 4 of 9 The Board shall keep written minutes of its proceedings as long as the content is material (generally three years). The minutes will include, at the least, names of all members present, resolutions proposed and voted upon, and any Director abstentions or objections to resolutions. Parliamentary procedure will be employed using “Robert’s Rules of Order”. Vacancies and Removals. A Director shall be subjected to removal, with or without cause, at a meeting called for that purpose. Any vacancy that occurs on the Board of Directors, whether by death, resignation, removal, or any other reason, may be filled by a majority vote of the remaining Directors. A Director elected to fill a vacancy shall serve the remaining term of their predecessor or until a successor has been elected and qualified. If all Directors resign or are removed, any Officer shall hold a special meeting for the purpose of electing a new Director or Board of Directors. If this does not occur, the Newburyport Documentary Film Festival is to be dissolved (see Article V). Resignation. If a Director wishes to resign from their directorial position, they shall do so in the following manner: • Two months written notice shall be provided allowing time to solicit nominations. • A special meeting will be scheduled to confirm a replacement. Committees. To the extent permitted by Massachusetts law, the Board of Directors may appoint from its members a committee or committees, temporary or permanent, and designate the duties, powers, and authorities of such committees. The committees shall have a specific purpose and the Board of Directors, in creating a committee, shall outline the parameters of the committee, including, but not limited to, meetings, notice, quorum requirements, and all other pertinent procedures. ARTICLE III. TRANSPARENCY AND ACCOUNTABILITY Budget. The Board should assure that a realistic annual budget is set and that it is developed early enough that the entire board can be involved in its review and approval at the beginning of the fiscal year. Accounting. The Board should assure that the NDFF has adequate internal accounting systems and controls, and should consider requiring Board action on large or especially significant contracts or grants, and on all transactions involving real estate, borrowing, or sale/disposal of large assets. Board members should expect the treasurer to produce income/expense statement, balance sheets and/or budget status reports as required. Revision .6 February 2, 2021 5 of 9 Spending Guidelines Financial Filings. Upon request, the NDFF commits to providing copies of the most recently filed annual information returns (IRS Form 990) and the organization's application for tax-exemption correspondence between the organization and the IRS related to the application. Documentation Retention. Foundational documentation (Bylaws, Mission Statements, etc.) is kept as permanent records being amended over time as required. The reporting of our BOD will be retained for as long as the contents are material (generally three years) consistent with Massachusetts Non-profit requirements (830 CMR 62C.25.1). Documentation Disposition. Informal documentation can be scrapped and recycled. Formal documentation (policy and contract documentation, grant proposals, budget and financial statements) shall be shredded; deleted if electronic. Relationships. The NDFF utilizes practices that demonstrate accountability and respect for donors (thank-you notes, donation visibility when as requested, etc.). Before committing to spend money via signing a vendor contract, submitting an invoice, or proceeding with payment via credit card: Spending Threshold Action < $100 Contact treasurer if you have any questions; otherwise, proceed with spending. $100 to <$500 Discuss (phone, text, email) with treasurer the nature of the expense and amount to confirm spending is planned within budget. $500 and greater Discuss (phone, text, email) with treasurer the nature of the expense and amount to confirm spending is planned within budget. Seek BOD approval even if within the approved budget. Executive Director - unplanned discretionary spending Discuss (phone, text or email) with treasurer the nature of the expense, the rationale for spending. The Executive Directors can commit to a maximum of $250 in unbudgeted discretionary spending no more than four times within the fiscal year, Without seeking be BOD approval. After spending is committed: Spending threshold Action All amounts Submit invoice to treasurer for check payment; provide any related documentation. If an NDFF credit card purchase or a personal reimbursable expense, provide treasurer with all receipts and any related documentation. Revision .6 February 2, 2021 6 of 9 Conflict of Interest. The NDFF directors, officers and volunteers must recuse themselves when they have a conflict of interest regarding a transaction over which they have authority on behalf of the NDFF and are intent on preventing any business agents or volunteers from advancing their own personal interests with or against the interests of the NDFF. Procedure. • When an actual conflict of interest is found, any transactions that may have been affected will be reviewed retroactively and affected parties both within and outside the NDFF will be notified. • As all conflicts of interest will be reviewed on a case-by-case basis, a review may result in disciplinary action. The Board of Directors has full discretion to deem what disciplinary action is both fitting and necessary, including removal from any NDFF position. Whistleblower Policy. The NDFF Requires directors, officers and volunteers to observe high standards of business and personal ethics in the conduct of their duties and responsibilities and comply with all applicable laws and regulations. Reporting responsibility: This Whistleblower Policy is intended to enable board members and volunteers to raise serious concerns internally so that the NDFF can address inappropriate conduct. It is the responsibility of all board members, officers, and volunteers to report concerns about violations of the NDFF’s code of ethics or suspected violations of law or regulations that govern the NDFF’s operations. No Retaliation: It is contrary to the values of the NDFF for anyone to retaliate against any board member or volunteer who in good faith reports an ethics violation, or a suspected violation of law. Reporting Procedure: The NDFF has an open door policy and suggests that volunteers share their questions, concerns, suggestions or complaints in writing with the identified Compliance Officer. Compliance Officer: The NDFF’s Compliance Officer is responsible for ensuring that all complaints about unethical or illegal conduct are investigated and resolved. The Compliance Officer will advise the Board of Directors of all complaints and their resolution. Accounting and Auditing Matters: The NDFF’s Compliance Officer shall immediately notify the Board of Directors of any concerns or complaints regarding corporate accounting practices, internal controls or auditing and work with the committee until the matter is resolved. Revision .6 February 2, 2021 7 of 9 Confidentiality: Violations or suspected violations may be submitted on a confidential basis by the complainant. Reports of violations or suspected violations will be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation. Handling of Reported Violations: The NDFF’s Compliance Officer will notify the person who submitted a complaint and acknowledge receipt of the reported violation or suspected violation. All reports will be promptly investigated and appropriate corrective action will be taken if warranted by the investigation. Compliance Officer: The Compliance Officer may be a board member, the Executive Director, or a third party designated by the organization to receive, investigate and respond to complaints. ARTICLE IV. AMENDING BYLAWS Amendment Procedure. The Bylaws may be amended, altered, or repealed by the Board of Directors by a majority of a quorum vote at any regular or special meeting. The full text of the proposed change shall be distributed to all board members at least fourteen (14) days before the meeting where the change is to be voted on. ARTICLE V. DISSOLUTION Dissolution Procedure. The organization may be dissolved only with the authorization of the Board of Directors given a special meeting called for that express purpose and with the subsequent approval of a supermajority (2/3rds) vote of the members. Liabilities. All liabilities and obligations shall be paid, satisfied, and discharged, or adequate provisions shall be made, therefore. Distribution of Assets. Assets not held upon a condition requiring return, transfer, or conveyance to any other organization or individual shall be distributed, transferred, or conveyed, in trust or otherwise, to a charitable and educational organization, organized under Section 501(c)(3) of the Internal Revenue Code of 1986, as amended, of a similar or like nature to this organization, as determined by the Board of Directors. Revision .6 February 2, 2021 8 of 9 CERTIFICATION I, ______________________, Executive Director of Newburyport Documentary Film Festival certify that the foregoing is a true and correct copy of the Bylaws of the above- named organization, duly adopted by the Initial Board of Directors on ______________. _________________________________ Executive Director I, _______________________, Secretary of Newburyport Documentary Film Festival certify that the foregoing is a true and correct copy of the Bylaws of the above-named organization, duly adopted by the Initial Board of Directors on ______________. _________________________________ GET OUR NEWSLETTER Receive Our Latest News Join our mailing list for announcements, ticket sales, special events, monthly documentary recommendations and year-round programs. JOIN OUR MAILING LIST